On the other end of having too many options is having too few. To make communication easier and more convenient, it is good to have at least a few different options for communication. To make it even more complicated, we all have different preferred methods of communication.
We shouldn’t confine ourselves to only using conventional means. We don’t mean use morse code or pig latin. We mean things like having a walking meeting (a meeting while you walk), or have a meeting at the park, or at a downtown cafe. Other ideas might be to use a collaborative word document, or group chat. Be creative and have fun.